Recording and AI notes save time, but everyone in the meeting needs to know. A quick checklist before you press Record.
Recording a Teams meeting or turning on a transcript or AI notes can save you a lot of writing. But it captures everything people say, so it needs a little care.
Before you record or transcribe
- Tell everyone at the start, including people outside your organization, and give them a chance to object. Teams also shows a notice when recording or transcription starts.
- Think about the topic. Don't record conversations about HR matters, health, legal advice or anything confidential unless you've been told it's OK.
- Use your approved tools. Use the recording, transcription and AI features built into Teams, or your company's approved AI tools. Don't add third-party note-taking apps or bots without asking us first.
After the meeting
- Check the notes before you share them. AI summaries can miss context or get names wrong.
- Share carefully. Recordings and transcripts can be shared like any file, so check who has access.
- Don't keep what you don't need. Delete recordings once the notes are done, unless you've been asked to keep them.
Want to try a new AI note-taker? Email support@deepnet.com first. We'll check what it records and where your data goes.
