Approved AI tools, and what never to paste in

Your approved tools. Your company has approved Claude and Microsoft Copilot for work. They're set up so your company's information stays protected. If your company has an AI policy, follow it; if you're not sure where to find it, ask your manager or us.

Sign in with your work account. Microsoft Copilot Chat only protects your company's data when you're signed in with your work account, not a personal one.

Why it matters which tool you use. Free and personal AI tools may keep what you type and use it to improve their products. Approved work tools are set up with your company's privacy and security settings.

What not to put into an unapproved AI tool

• Customer, client or patient information
• Passwords, account numbers or access codes
• Financial, HR, health or legal information
• Internal documents, contracts, pricing or plans

If you wouldn't post it publicly, don't paste it in.

Connecting AI to your work accounts. Some AI tools ask to connect to your email, calendar or files. Ask us before you allow it:

• Using an approved AI tool on its own (asking questions, drafting text): no approval needed.
• Connecting a tool to company data (email, files, calendar): a quick approval from us.
• Letting a tool change data or act on its own (send emails, edit files): needs a business case and sign-off from your company's leadership.

Check its work. AI can be confidently wrong. Check facts, figures and names before you rely on anything it gives you.

Questions? Email support@deepnet.com or call 707-755-8000.