Set up or fix your email signature

Your email signature tells people who you are and how to reach you. Set it up once and Outlook adds it to every email.

New Outlook and Outlook on the web

1. Select Settings (the gear icon), then Accounts > Signatures.
2. Select Add signature, give it a name and type your details.
3. Choose it for new messages and for replies and forwards, then select Save.

Classic Outlook

1. Select File > Options > Mail > Signatures.
2. Select New, name it and type your details.
3. Under Choose default signature, pick it for new messages and replies, then select OK.

Things to know

• Moved to the new Outlook and your signature is missing? Check Settings > Accounts > Signatures, and add it there if it isn't listed.
• Your phone has its own signature. In the Outlook app, go to Settings > Signature.
• Shared mailboxes can have their own signature. Pick the shared mailbox from the account list when you add it.

Does your organization use a standard signature? Use the wording and logo it provides. Not sure? Ask your manager or email support@deepnet.com.