A simple rule for where to save files, so the right people can find them and nothing gets lost.
OneDrive, Teams and SharePoint all store files in Microsoft 365, which can make it confusing to know where to save. Here's a simple way to decide.
The simple rule
- OneDrive: your own work. Drafts, notes and files only you work on. You can still share a file from OneDrive when you need to.
- Teams: your team's working files. Files you collaborate on in a team or channel. Behind the scenes, they're stored in SharePoint.
- SharePoint: files the wider organization uses. Policies, templates, forms and reference documents, kept in one place.
Good habits
- Move a draft to Teams once others need to work on it, so it doesn't depend on you.
- Share a link, not an attachment, so everyone works on the same copy.
- Don't keep work files only on your desktop or a USB drive. They're not backed up there.
Leaving or changing roles? Move files others will need out of your OneDrive first, because it's removed when your account closes.
Not sure where your team keeps things? Ask your manager, or email support@deepnet.com.
