Two quick settings before a vacation, so people know you're away and colleagues can see when you're back.
Before time off, two quick settings help everyone: an automatic reply so people know you're away, and a shared calendar so colleagues can plan around you.
Set an automatic reply
- New Outlook and Outlook on the web: go to Settings > Account > Automatic replies.
- Classic Outlook: go to File > Automatic Replies.
- Turn automatic replies on and set the dates, so it switches off by itself.
- Write a short message: when you're back and who to contact meanwhile.
- Choose a shorter message for people outside your organization, without internal names or details.
Share your calendar
- In Outlook Calendar, select Share (or right-click your calendar > Sharing and permissions).
- Add your colleagues, and choose Can view when I'm busy or Can view all details.
- Add your time off as an event marked Away.
Tip: Teams can show your out-of-office too. Set it from your profile picture > Set status message > Schedule out of office.
