Let Outlook sort your inbox for you with rules

If your inbox fills with newsletters, system notifications or one project's emails, a rule can sort them for you as they arrive.

Create a rule from an email

1. Right-click an email from the sender you want to sort.
2. Select Rules > Create rule (or Advanced options for more choices).
3. Choose what to do, for example move it to a folder. Create a new folder if you need one.
4. Save, and tick the option to run it on your inbox now if it's offered.

To see or edit your rules, go to Settings > Mail > Rules in new Outlook and Outlook on the web, or File > Manage Rules & Alerts in classic Outlook.

Good rules to start with

• Newsletters and marketing into a Read later folder
• Automatic notifications into a Notifications folder
• Emails with a project name in the subject into that project's folder

Don't create rules that forward work email to a personal address. And if you find a rule you didn't create, tell us straight away on 707-755-8000: attackers sometimes add rules to hide what they're doing.